Models Information Pack

Purpose: To be a downloadable PDF or a dedicated webpage for selected models. It contains all the practical information needed for the event.

👠 Model Information Pack

Welcome to the [INSERT EVENT NAME]!
We are thrilled to have you grace our runway. This guide contains everything you need to prepare for fittings, rehearsals, and show day.

📌 Event Overview & Key Details

ItemDetailsVenue[INSERT VENUE NAME & ADDRESS]Event Date[INSERT DATE]Model Call Time[INSERT TIME]Mandatory Rehearsal[INSERT TIME]Show Start Time[INSERT TIME]Fittings (if applicable)[INSERT FITTING DATE & LOCATION]

🎒 What to Pack (Model Bag Essentials)

Please arrive with your model bag fully packed with the following:

  • Footwear:

    • Nude & black classic high heels (minimum 3–4 inches, clean soles).

    • Comfortable flats for backstage waiting.

  • Undergarments:

    • Seamless nude undergarments.

    • Strapless nude/black bra.

    • Nipple covers & a g-string/thong.

  • Skin & Base:

    • Arrive with a clean, bare face (moisturized only).

    • Arrive with clean, dry hair parted down the middle (no product).

  • Attire for Arrival:

    • Button-up shirt or zip-up hoodie (to avoid ruining hair/makeup during quick changes).

    • Comfortable pants (e.g., leggings, jeans).

  • Personal Items:

    • Photo ID.

    • Phone charger / power bank.

    • Reusable water bottle.

    • Light, non-messy snacks (e.g., granola bars).

    • Personal touch-up toiletries (deodorant, blotting paper).

❓ Frequently Asked Questions (FAQ)

1. Do I need professional runway experience to participate?
While helpful, experience is not strictly required. All selected models must attend the mandatory rehearsal to learn the stage layout and walk order.

2. Is Hair & Makeup (HMUA) provided?
Yes! A professional team will be provided. You must arrive with clean, dry hair and a fresh face. If you have sensitive skin or allergies, please bring your own foundation/base.

3. Can I bring my own stylist, manager, or guests backstage?
No. Due to space constraints, only accredited models, designers, and official staff are permitted backstage. Guests must purchase a ticket and wait in the main auditorium.

4. What is the policy on social media and backstage content?
We encourage behind-the-scenes content! Please respect other models' privacy (ensure everyone is fully dressed) and tag our official page @[INSERT INSTAGRAM HANDLE] and use the hashtag #[INSERT HASHTAG] .

5. Will I receive high-resolution photos and video clips?
Yes! High-resolution photos and video edits will be made available to models for portfolio use within [e.g., 7–14 days] post-event.

6. What happens if I am late for Call Time?
Punctuality is crucial. Late arrivals may result in losing your spot in the lineup. If you encounter an emergency, notify the Model Coordinator immediately at [INSERT CONTACT NUMBER] .

7. Can I bring supporters?
Absolutely! Family and friends are encouraged to attend and purchase tickets.

8. Is there parking / food available?

  • Parking: [ADD VENUE PARKING INFORMATION]

  • Food: [ADD VENUE CATERING/FOOD INFORMATION]

9. Who do I contact for more information?
Please contact the Model Coordinator at [INSERT CONTACT DETAILS] .

🎒 What to Pack (Dancer Bag Essentials)

Please arrive with your dancer bag fully packed with the following:

  • Footwear:

    • Performance shoes (specified by choreographer).

    • Comfortable sneakers or flats for warm-ups and waiting.

    • Extra pair of tights/socks.

  • Performance Attire:

    • Complete performance costume(s) — clearly labeled with your name.

    • Any required accessories (headpieces, props, etc.).

    • Cover-up (robe, zip-up hoodie, or button-up shirt) for quick changes.

  • Hair & Makeup:

    • Hair products (gel, pins, elastics, hairspray) as per performance requirements.

    • Makeup kit (foundation, setting spray, lipstick, etc.).

    • Makeup remover wipes.

  • Personal Items:

    • Photo ID.

    • Phone charger / power bank.

    • Reusable water bottle.

    • Light snacks (energy bars, fruit, nuts).

    • Towel and deodorant.

    • First aid basics (plasters, bandages, pain relief).

  • Warm-Up Essentials:

    • Yoga mat or towel for stretching.

    • Resistance bands (if needed).

    • Foam roller (if required).

❓ Frequently Asked Questions (FAQ)

1. What happens if I make a mistake during the performance?

Stay calm and continue dancing! The show must go on. Professionalism is key — the audience rarely notices small missteps. Trust your training and keep your energy high.

2. Can I record the performance?

Please do not record during the show as it distracts performers and audience members. Official recordings and photos will be made available to all dancers after the event for portfolio use.

3. Can I bring my own choreographer or guests backstage?

No. Only accredited dancers, production staff, and choreographers are permitted backstage. Guests must purchase a ticket and wait in the main auditorium.

4. Will there be a first aid team on site?

Yes. A certified first aid team will be available throughout rehearsals and show day. Please report any injuries immediately to the Stage Manager.

5. What is the policy on social media?

We encourage you to share behind-the-scenes content! Please tag our official page @[INSERT INSTAGRAM HANDLE] and use the event hashtag #[INSERT HASHTAG] . Ensure you have consent from other dancers before posting images of them.

6. Will I receive photos and video clips of my performance?

Yes! High-resolution performance photos and video edits will be made available to all participating dancers within [e.g., 7–14 days] post-event for portfolio building.

7. What should I eat before the performance?

Eat a light, balanced meal 2–3 hours before show time. Avoid heavy, greasy, or overly sugary foods. Bring easy-to-digest snacks for energy backstage.

8. What happens if I am late for Call Time?

Punctuality is essential for a successful production. Late arrivals may result in being removed from the lineup. If you encounter an emergency, notify the Stage Manager immediately at [INSERT CONTACT NUMBER] .

9. Can I bring supporters?

Absolutely! Family and friends are encouraged to attend and purchase tickets. Please share the event link with them: [INSERT TICKET LINK] .

10. Is there parking / food available?

  • Parking: [ADD VENUE PARKING INFORMATION]

  • Food: [ADD VENUE CATERING/FOOD INFORMATION]

11. Who do I contact for more information?

Please contact the Stage Manager / Production Coordinator at [INSERT CONTACT DETAILS] .

🩰 Health & Safety Guidelines

  • Hydration: Drink plenty of water throughout the day. Avoid caffeine and sugary drinks before performing.

  • Warm-Up: Arrive early to complete a thorough warm-up before rehearsals and show time.

  • Rest: Get adequate sleep the night before the event to perform at your best.

  • Injuries: Inform the Stage Manager immediately if you are injured or feeling unwell. Do not push through pain.

  • Foot Care: Bring blister plasters and foot tape — dancing in new shoes can cause irritation.

📋 Backstage Conduct

  • Respect: Treat all dancers, crew, and staff with respect and professionalism.

  • Space: Keep your belongings organized in your designated area. Backstage is small — be mindful of others.

  • Silence: During technical rehearsals and sound checks, keep noise to a minimum so the crew can focus.

  • Cleanliness: Clean up after yourself. No littering or leaving food waste backstage.

  • Valuables: Do not leave valuables unattended. [INSERT COMPANY NAME] is not responsible for lost or stolen items

POPIA Privacy & Consent Notice

Protection of Personal Information Act (POPIA)

BigPlatform1 (Pty) Ltd ("the Organiser") is the Responsible Party for the collection and processing of your personal information in accordance with the Protection of Personal Information Act, 4 of 2013 (POPIA).

By registering for this event, you acknowledge that you have read and understood this Privacy Notice.

Information We Collect

Depending on the event, we may collect:

  • Full Name

  • Date of Birth

  • Age

  • ID or Passport Number (where required)

  • Contact Number

  • Email Address

  • Residential Area/City

  • Emergency Contact Details

  • Height and Measurements (where applicable)

  • Clothing and Shoe Size

  • Portfolio Photos

  • Event Photos and Videos

  • Social Media Handles (optional)

  • Parent/Guardian Details (for participants under 18)

Why We Collect Your Information

Your information is collected solely for legitimate event purposes, including:

  • Processing your application

  • Assessing your suitability

  • Event communication

  • Scheduling rehearsals and fittings

  • Safety and emergency management

  • Accreditation and registration

  • Producing the event

  • Creating official event media

  • Portfolio delivery

  • Event marketing (where consent has been provided)

Sharing of Information

Your information will only be shared with authorised persons directly involved in the event, including:

  • Event Management

  • Production Team

  • Designers

  • Hair & Makeup Artists

  • Photographers

  • Videographers

  • Security Personnel

  • Medical Personnel (if required)

All authorised personnel are expected to handle your information confidentially and only for event-related purposes.

Your personal information will never be sold or shared with unauthorised third parties.

Photography & Video

Photography and videography form part of the event production.

Images and videos captured during the event may be used for:

  • Event promotion

  • Social media

  • Website galleries

  • Marketing campaigns

  • Future event advertising

  • Sponsor reports

Marketing use of identifiable images will only occur where you have provided the appropriate consent below.

Your Rights Under POPIA

You have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion of your information (subject to legal obligations)

  • Withdraw consent where applicable

  • Object to certain processing activities

  • Lodge a complaint with the Information Regulator of South Africa

For any privacy-related requests, please contact:

Email: [INSERT EMAIL]

Data Retention

Successful participant information may be retained for future event administration where necessary.

Information relating to unsuccessful applicants will normally be deleted within 90 days after the event unless you choose to join our future casting database.

Consent

Please indicate your choices below.

☐ Required – I consent to BigPlatform1 processing my personal information for the administration and operation of this event.

☐ Optional – I consent to my photographs and videos being used for marketing, promotional material, social media, website content and future advertising relating to this event.

☐ Optional – I would like to be added to the BigPlatform1 Casting & Talent Database for future opportunities.

Participants Under 18

I,

Parent/Guardian Name: ___________________________

ID Number: ___________________________

being the lawful parent/legal guardian of

Participant Name: ___________________________

Date of Birth: ___________________________

hereby consent to the collection and processing of the participant's personal information and provide the above consents on their behalf.

Participant Signature: _______________________

Parent/Guardian Signature (if under 18): _______________________

Date: _______________________